Charitable Donation Request Process
Thank for your interest in the Commissioner Bruce Holmes Youth Foundation. We are proud to support the youth and youth programs that provide great value to our community and its youth.
REQUEST FORM CHECKLIST
Please use the Charitable Contribution Request Form for all requests for support of organizations and events. Before you make your request, make sure your request meets the criteria set forth on the Charitable Contributions tab at CBHYF web page. Allow 60 days for a decision and processing.
To speed processing of your request, please follow these steps…
1. Review the Funding Criteria set forth on the web page to make sure your non-profit organization is eligible for consideration.
2. Prepare your request including the attached form and the following information on your organization’s letterhead:
Concise statements about your non-profit organization including programs, need, management, goals, and a record of accomplishments.
How the proceeds will be used
Specific needs requested from CBHYF
If request is greater than $500.00, include proof of tax-exempt status
3. Download CBHYF Charitable Contribution Guidelines Form and Mail your request package and form to:
Commissioner Bruce Holmes Youth Foundation
P.O. Box 2563
Stockbridge, GA 30281
Or email your package to
WHAT YOU NEED TO KNOW
WHAT YOU CAN EXPECT
• Expect a decision within 30 days of our receipt of your request.
• Expect funding of approved requests within 60 days of our receipt of your request.
Because CBHYF is a not-for-profit organization and our availability is limited to volunteer scheduling, we cannot accommodate all eligible requests we receive for collaboration and partnerships. Therefore we will review each request carefully and grant support for partnerships based on our financial ability, our volunteer’s availability and as well as supporting those organizations whose mission and values best meet our community involvement objectives.
CHARITABLE GIVING GUIDELINES
CBHYF aspires to establish youth development programs and partnerships which help young people reach their fullest potential.
Due to the overwhelming number of requests CBHYF receives, these guidelines are meant to assist organizations in understanding the foundation’s charitable priorities.
Charitable Contribution support is focused on these areas:
SOME EXAMPLES OF WHAT WE SUPPORT
Organizations that our Volunteers or Board Members have volunteered with and have been supported by the Foundation
Educational support for students
Partners in Education
Programs that promote Health Living
Programs that foster Leadership
Programs that support Youth Development
Organizations that create sustainable community improvement
Recreational, sporting or athletic associations
GENERALLY INELIGIBLE REQUESTS
When evaluating requests, CBHYF will generally not support the following:
Organizations that are actively engaged in highly controversial issues or use controversial tactics to advocate their position. A controversial issue is a serious matter for which different segments of the community have strong opposing positions and that has an impact on society or its institutions.
Organizations serving a limited constituency.
Organizations that operate or support activities that are counter to the mission and values of CBHYF.
Organizations that discriminate in the provision of services unlawfully or in a manner inconsistent with CBHYF’s mission and values on the basis of race, religion, color, sex, national origin, age, marital status, mental or physical ability, or sexual orientation.
CBHYF reserves the right (in its sole discretion) to change, suspend, revoke or terminate its partnership at any time, without advance notice, and to make the final determination of the eligibility of all organizations.
CBHYF’s approval process is intended to ensure fair and consistent practices in our partnership guidelines and ensure that we review all requests and make decisions based on our mission and values.
Once a Partnership Request Form has been received, our Community Outreach committee will forward the package to the Board of Directors.
The Board of Directors will meet within 1 week of receiving the request and take a vote to determine if the request will be approved. If a Board Member is not available for the vote, a Quorum will be considered sufficient to continue with the process.
All requests are subject to the CBHYF Partnership Guidelines.
In addition to the guidelines, approval can only be granted to those requests that meet the following:
Meets the requirements of at least one of our focus areas
Meets the requirements of at least two of our partnership support options
Approved request will be notified in writing within 30 days of receiving the requests and per the policy if granted approval funding will be provided within 60 days of receiving the request.
All request approvals are ultimately required to be approved by the Treasurer and Chair based on availability of funding.